> ## Documentation Index
> Fetch the complete documentation index at: https://kaneo.app/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Administer users and workspaces

> Manage every account and workspace on your instance as an instance administrator.

Instance administrators manage the whole Kaneo instance, not just the workspaces they belong to. The first account created on a new instance becomes an instance administrator, and an administrator can give the role to others from **User management**.

Both pages live under **Settings → Administration** and are only visible to instance administrators.

## Manage users

Open **Settings → Administration → User management** to search every account on the instance. From a user's menu you can edit their name, email, and instance role, deactivate or reactivate the account, or delete it.

Deleting someone who is the only owner of a workspace that still has other members is blocked. Transfer that workspace's ownership first, as described below.

## Manage workspaces

Open **Settings → Administration → Workspace management** to see every workspace on the instance with its owners, member count, and project count. Open a workspace to manage its members. You don't need to be a member yourself.

From the members list you can:

* **Transfer ownership.** Choose **Make owner** on a member. They become the only owner, and previous owners become admins. Use this when an owner leaves the organization.
* **Change a role.** Pick a built-in role (viewer, member, admin) or one of the workspace's custom roles.
* **Remove from workspace.** Their account stays; they only lose access to this workspace.
* **Add member.** Add any existing account to the workspace with a role. They start with access to every project.
* **Change project access.** Use the member's **Projects** entry to limit them to selected projects, the same way workspace admins can from **Members**. See [Members and roles](/docs/core/functional/collaborate-with-team#limit-a-member-to-selected-projects).

The only owner can't be removed or given another role. Transfer ownership to someone else first.


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